Built for Shopify sellers
SyncMyPayout splits chaotic deposits into clean QuickBooks entries — and shows your true profit after fees, refunds, and tax.
Accountant-friendly · Payout-first · Cancel anytime
Deposit arriving
$12,480.22
Mar 12, 2026 · USD
Summary: Your payout is lower than gross sales mainly because of $1,151.08 in fees and $214.50 in refunds. Tax of $939.40 is in the deposit but reserved for remittance.
Product sales
48 orders · #1040–#1087
$13,420.00
Shipping collected
Customer-paid shipping
$486.40
Sales tax collected
Held for remittance
$939.40
Refunds
3 returns
−$214.50
Shopify fee
Platform fee
−$268.40
Shopify Payments fee
2.9% + $0.30
−$882.68
Built for how ecommerce actually pays you
The problem
Every payout can include product sales, shipping, discounts, refunds, chargebacks, platform fees, processing fees, and sales tax — then one number hits your bank.
If you record only the deposit, your books are wrong four ways at once. If you dump every order into QuickBooks, reconciliation becomes a second job.
Seller Central and Shopify Analytics aren’t your P&L. Vanity revenue doesn’t pay tax or inventory.
You’re profitable… until you aren’t. Platform and processing fees quietly erase contribution.
CPAs charge more when the books are a mess. Spreadsheet hell compounds every quarter.
The solution
We don’t just sync orders. We explain every dollar that hit your bank — then post it correctly.
Step 1
One messy deposit: sales, fees, refunds, tax.
Step 2
Every dollar categorized & explained in plain English.
Step 3
Clean journals that match the deposit amount.
Rules categorize sales, fees, refunds, and tax automatically — before anything hits QuickBooks.
Approve once. SyncMyPayout creates clean journal entries that reconcile to the deposit amount and date.
Channel contribution in plain English — fees and refunds aren’t a footnote. They’re the business.
How it works
Secure OAuth. We read payouts, not passwords. Demo mode works without API keys.
We post where your CPA already lives. Ecom-ready chart of accounts templates included.
Edit anything. Low-confidence lines are flagged. Nothing posts without your approval.
Same amount. Same date logic. Close the month with books you and your CPA can trust.
Product
Everything you need to close the month without second-guessing the deposit.
See exactly why a deposit is lower than gross sales — before you post. Plain-English summary on every payout.
Amount and memo guidance so matching in QuickBooks takes seconds, not a second job.
Fee drag and contribution margin in seller language — not accountant hieroglyphics.
Structured exports and a chart of accounts designed for ecommerce, not generic SMB.
< 30 min
Time to first post
> 95%
Bank match target
Always
You approve before post
Compare
Full-service ecom books are great — if you want to pay for hands-off. SyncMyPayout is software-first control.
| Spreadsheets | QBO alone | Full-service ecom | SyncMyPayout | |
|---|---|---|---|---|
| Cost | “Free” (your time) | $$ | $$$$ | $$ |
| Payout accuracy | Manual | Weak | High | High |
| Speed | Slow | Medium | Hands-off | Fast + control |
| True margin clarity | No | Limited | Varies | Yes |
| You stay in control | Yes | Yes | Low | Yes |
For bookkeepers & firms
SyncMyPayout standardizes ecommerce close work — payout splits, COA templates, and CPA exports — so you can take more clients without more late nights. Firm plans from $149/mo + $29/client.
Early feedback
“I finally stopped dreading the Shopify deposit. Every line is explained before I post.”
“My client’s books went from March panic to monthly calm. Payout matching used to eat half my close.”
Pricing
Software-first. Below full-service ecom books. 14-day free trial — no credit card required. Subscribe only when you’re ready.
For early Shopify brands ready to leave spreadsheets behind.
$29/mo
Core plan for brands that need multi-channel and anomaly alerts.
$49/mo
Multi-store volume with support when books can’t wait.
$69/mo
14-day free trial · No credit card required · Subscribe after trial to keep access · No long-term contract · Growth and Scale coming soon.
FAQ
Straight answers — no jargon walls.
Yes for MVP. SyncMyPayout makes QuickBooks accurate for ecommerce — it doesn’t replace your general ledger. We post approved journals where your CPA already lives.
No. You review and approve. Rules handle known fees automatically; low-confidence lines are flagged so nothing surprises you in the books.
We’re in the same problem space. SyncMyPayout focuses on payout clarity, plain-English breakdowns, and seller-friendly profit views — with QuickBooks posting as the backbone.
Shopify + QuickBooks first. Amazon is next on the roadmap. Growth plan customers get new channel access first.
Bank-grade OAuth connections, encrypted tokens, and least-privilege scopes. We never store your Shopify login password.
Yes — invite them to review and approve payouts, or ask about Firm plans built for multi-client ecommerce practices.
Join sellers who close the month with books that match the bank.
Start free 14-day trialNo credit card required · Subscribe after your trial to keep access